TAKING STOCK
WITH A MOBILE
THANKS TO THE SMART COMPUTER SYSTEMS, REGULAR
INSPECTIONS ARE NO LONGER A NIGHTMARE
S
tock-taking is imposed on companies by Accounting Act 563/1991
Coll. At ŠKODA AUTO, it is carried
out in various areas: The levels of stock
material, equipment and fixed assets (computers, furniture etc.) are checked. “For
example, in the Production and Logistics
area, stock-taking is performed on the decisive date in work in progress and includes
everything that is currently being delivered
from a warehouse and ready to be used in
operation or assembled in work in progress
components,” says Jan Chochola of FCB.
Just like 25 years ago, approximately
20 percent of employees now participate in
the ŠKODA stock-taking process. However,
while at the time the carmaker produced
only one model FELICIA in two body variants, the number has increased to nine models today. In addition, the plant produces
a wide range of components, engines and
gearboxes, as well as cars in various degrees of disassembly, which are then transported for final assembly elsewhere. “Previously, stock-taking related to FELICIA took six
shifts; today, we manage it in three, and this
year, we want to reduce it by another one.
This would not have been possible without
significant involvement of the system support, which – thanks to new technologies –
replaces part of the manual work,” explains
Jiří Cee, Head of the Brand Logistics.
Stock-taking is now easier to record. The
systems directly prepare the supporting documents for acceptance because they have
an accurate picture of where the parts are,
or various technical gadgets, such as part
weighing or mobile applications, help in
this regard. “IT support will also be applied
at the end of the process. The system will
calculate the parts contained in the unfinished car components according to the
parts list and the place where the part was
captured during stock-taking,” adds Radek
Najman from IT Production Preparation.
ŠTĚPÁN VORLÍČEK
Do you know
that…
… the inventory of our unfinished
production will take place in two shifts
this year? In Mladá Boleslav, it will start
on the night from Friday, 25 October, to
Saturday, 26 October, and on Saturday
morning in Kvasiny. Its complexity mainly
lies in the fact that our assembly lines
are run to the last moment, and the
components and cars are in various
stages of completion. ŠKODA AUTO
produces up to 50,000 different car
variants per month, even if they differ
only in colour or radio equipment.
Therefore, it is not possible to predict in
advance how many and which parts will
be located at which line. Our warehouses
may be inspected continuously, through
so-called permanent inventory.
@SMART Application
SMART ABOUT FINANCES
Introducing two more applications that you can find on
ŠKODA Space. They greatly help to reduce administration
and save time.
Three
phases
“The inventory includes
the recording of
the individual parts,
acceptance that verifies
that records have been
produced per the rules,
and final internal and
external audits. In the
past, it could have relied
on system support,
which consisted of
preparing inventory
cards whose production
represented not only
significant overhead
costs but also an
environmental burden,”
says Zdeněk Čučka from
PLO.
Employee collections
Mobile assistant
With the advent of technologies came the opportunity to cancel
paper tickets. Now, workers pass the individual items with their
mobile terminals (HDT – handheld data terminal), scan the item’s
corresponding barcode and write its physical state directly into the
system. This eliminates paperwork and rewriting and gives them an
immediate overview of the inventory status. The HDT even warns the
worker that some items still have to be inspected. The dispatch centre
also sees in real time which stage the individual centres are at. The
data are immediately available for acceptance, and it is possible to see
in which centre they have deficiencies, that some parts could not be
traced or some are still present.
Do you contribute to a good cause? If so, we
have great news for you. You can conveniently
set up and manage your contributions through
a corresponding application. You may easily and
quickly adjust your contributions every month if you
wish. As it is a financial area related to your wage
deductions, the application requires a two-level
login: with the help of a PKI chip and entered PIN or
your RSA card. You can also access the Employee
Collections application from home just by logging
into ŠKODA Space with your username and LDAP
password. You can find the Employee Collections
tile there as one of the items in @SMART Apps.
Then, you only manage your collection account and
set your contribution amounts for the individual
non-profit organisations. You can also view your
contribution history for the entire duration of your
Employee Collections. One checkbox is important:
whether you want your non-profit to know about
your contributions. This is the only way to issue and
send you a gift receipt to reduce your tax base.
1,297
EMPLOYEES ENTERED DEDUCTIONS
THROUGH THE APPLICATION IN AUGUST
70,000
72
ITEMS FEATURED
INVENTORY CARDS IN
THE PAST (RECORD,
ACCEPTANCE, AUDIT)
PERCENT OF THE TOTAL DEDUCTIONS
WAS ELECTRONICALLY TRANSMITTED
CZK 235,095
20
PASSED THROUGH THE APPLICATION
TO NON-PROFIT ORGANISATIONS
PERCENT OF ŠKODA
AUTO EMPLOYEES
PARTICIPATE IN THE
COMPANY’S STOCKTAKING EVERY YEAR
Custom tweak
In recent years, mobile phones with their special SCAN4INV
application have been used to do car inventories. The application was
developed by the FIB / 5 – IT department in cooperation with external
suppliers under the leadership of Radek Najman. This application
eliminates the need to rewrite VINs into paper documents. A worker
scans a barcode or QR code with his mobile phone, which makes it
faster to do inventory. “Last year, this was an inventory of several tens
of thousands of cars standing on the factory grounds in a fraction of
the time compared with the paper period,” says Petr Grecman from
FCB. “This year, we also wish to take stock of unfinished vehicles on
the assembly line with our mobile phones. This will save at least two
hours of preparation, printing and distribution of inventory cards,” adds
Radek Najman.
Other gainful activities
The application serves all ŠKODA AUTO
employees when they report and approve other
gainful activities. It may be accessed through the
PKI chip on the MFA card via the Employee Portal
and the My HR data tile. There you report all forms
of gainful activities, which the system automatically
compares with ŠKODA AUTO’s business activities.
If it finds a match, it will generate an employer
approval request and notify you by e-mail.
Otherwise, it only records your data. You also use
the application to inform your employer of the
termination of your reported gainful activity.
BOTH @SMART APPLICATIONS ARE AVAILABLE AT
ŠKODA Space > My Portal > My Applications
SEPTEMBER 2019 ŠKODA MOBIL 17