Think digitally

PAPERLESS SIGNATURES

NO NEED TO PRINT, SIGN, SCAN AND SEND BACK REQUESTS OR FORMS AFTER COMPLETING THEM

 igning documents with a guaranteed digital signature will now take a fraction of the time it did in the past while still providing a high level of trust. All of this helps to ensure and increase IT security standards and to facilitate work for employees. In cooperation with FI – Information Technology and FL – Legal Affairs, the SVP (SKODA Verbesserungsprozess) team recommends that all internal communication and documentation for which handwritten signatures were previously required now be electronically signed.

Up to twelve signatures at once

Thanks to the new app, every internal and external staff member with an MFA card that has a PKI chip will soon be able to use the DigiSignature Web tool. It will be available via ŠKODA Space in the My Apps section. As the name implies, it will facilitate the digital signing of PDF documents. Everything is processed in the form of applications where you can select up to 12 users you need to obtain a signature from. In a single application, you can have five files with an indicated space for the signature. Your application is then sent, and the recipients receive notifications via e-mail and in the ŠKODA Space Task List. If the application contains all the necessary signatures, you will be notified that it has been processed.

“The advantage of this new app is that it can be used to sign documents classified as Confidential or Secret. Compared with the previous way of signing in Adobe Reader, it works mainly on the basis of automation and extends the option of signing to more people. All you have to do is upload the files and click on the respective colleagues. You also don’t need to forward any e-mail. The system operates with three approval variants: All colleagues have to attach their signature in the app, or the signature of one of them is sufficient, or you may request a specific order of approval”, as Jan Cibulka from the SB/4 – Digitisation and HR System Support explains. The app will be available to all employees and is for internal use only. 

Going digital already

Currently, all employees with an activated PKI chip may sign PDF documents by using Adobe Acrobat Reader. You may also come across biometric signature devices (signature plates), e.g. at the IT Point or in the Accounting department.

Future developments

The digital signature agenda encompasses several other areas for which the carmaker is gradually preparing. For this reason, expert teams face a number of challenges, for example in the area of employee contracts (biometric signatures) or business contracts with suppliers or external partners (ELO app). Štěpán Vorlíček

Share your ideas and experiences with us and let us know in which processes ŠKODA AUTO can use the digital signature to downscale document printing to save time and money. Submit your ideas for the Digital Signature challenge by using the IdeaSpace app or contacting SVP experts at SVP@skoda-auto.cz

POCKET READING

The online version of ŠKODA Mobil has become even more attractive. Triobo, the digital content publishing tool that we now use, delivers a more userfriendly experience than before. 

The newspaper layout automatically adapts to the size of the display used, which is why employees can comfortably read their content on their computer screens, tablets and mobile phones. The app makes it possible to transfer the printed newspapers’ eye-catching graphic design to the screen and is a tremendous improvement over the previous format thanks to further multimedia content. In order to properly display ŠKODA Mobil, the latest Triobo app technology requires that updated versions of the Chrome or Mozilla Web browsers be installed. RED