Think Digitally, Print Minimally
Get the most out of your Office 365
The 365 ACADEMY platform will introduce you to the completely new ways of working offered by the Office application package
he basic principle is a simple one: all in one place. From video calls and new forms of online communication to sharing information, working on shared documents, entering and controlling tasks and working from home or on your phone. Office 365 is a suite of applications that are interconnected thanks to the cloud. They facilitate collaboration in teams and across departments, speed up and facilitate communication, enable access to work files from all business facilities and share them to work on documents together and in real time. This eliminates the risk of having different versions and related misunderstandings. The well-known programs, such as Word, Excel, PowerPoint and Outlook, are complemented by others: OneDrive, Teams and SharePoint. However, it is not only about applications but, above all, about changing the way you think and work. The transition to new technologies is gradual and ongoing. The carmaker’s IT department is currently working on migrating e-mail boxes and has already moved approximately 21,000 out of a total of 28,000 target addresses. Licenses for other Office 365 functions will be available to all ŠKODA AUTO users by the end of March. So far, however, this is still a pilot operation, so it is not possible to store confidential and save data in applications.
It’s going to be hard without training
From Monday, 29 March, the ŠKODA Academy is offering the 365 ACADEMY qualification programme. It will first be available to all employees using a business computer at work, but others will also receive an interesting training programme from May onwards to increase their digital competencies. 365 ACADEMY is a platform with instructional videoclips on how the Office 365 tools work and how employees can use them effectively for their everyday work. This self-study will be complemented by inspiring online webinars and workshops. And for so-called digital talents who are more interested in modern technologies, an ambassador programme is being prepared. This programme will help them to spread digital enlightenment. The managers have a bootcamp to help them properly implement the new technologies in their teams.
The current coronavirus situation has only accelerated the trend of conventional workplaces switching to a digital environment. Therefore, everyone needs unrestricted access to data, a simple and effective environment for collaboration and good communication. If everyone on the team learns to use the new applications properly, they will also start to “think digitally”. And that should be the goal for all the managers. ED
Everything you need to know about
Office 365 and the 365 ACADEMY training
programme can be found on ŠKODA Space
Cloud
Working in the cloud is a new way to easily manage and share your documents. The greatest benefit is that the uploaded data are accessible from anywhere. They are stored automatically on a remote server, not on the hard drive of the device you use to access the data. This allows you to work from any trusted device that has access to the cloud. Your files uploaded to the cloud are easily shared with your colleagues, and you can edit it at the same time with a hassle.
OneDrive or SharePoint?
Office 365 offers two cloud storage sites. What is the difference between them? OneDrive is mostly used to store work documents that are created and edited primarily by their author. The author has standard access to the data and shares it with their colleagues only later. Every user gets 1 TB of personal space and, thanks to synchronisation, can access their data offline as well. SharePoint is designed for documents that the entire team should work on, including team plans, meeting minutes and project schedules. By default, all the team members have access to their data.
Office 365 on your mobile
The application can be fully controlled even on your smartphone or tablet. Thanks to this, you have your data available not only at the office but also on the road or during your business meetings. Office 365 works on both iOS and Android devices.
Smart e-mailing
Outlook in the Office 365 package is a modern, full-feature e-mail tool that is cloud-connected. It stays how you know it but also has a few functional innovations. Probably the most important one is the 100 times greater mailbox capacity: 100 GB. The FindTime – Reply with Meeting Poll feature makes it easier to find a common date for all the participants in a conversation. And in MS Teams, a new Calendar item in the right-hand column copies the Outlook calendar. It can create, edit and manage all your appointments, and it works on your mobile phone.