Practical Tips / electronic-signing
Electronic Signing
Convenient, Fast and from Anywhere
Ten Warning Signs
1
The sender's address doesn't match
The name is correct, but the domain after the at sign is suspicious, for example ending in @micros0ft-support.com.
2
Pressure to respond quickly
The sender uses words like "immediately", "final notice" and similar.
3
Request for a password or login
Never log in from a link in an email.
4
Unexpected financial request
Watch out for a changed account number or a payment request in the email.
5
Suspicious attachments
Never open documents containing macros or attachments with .ZIP or .EXE extensions, and report everything to IT Security in the FIG/2 unit.
6
Odd language
The email may be written in poor Czech or have an unnatural tone and word order.
7
The context doesn't add up
If you're asked to confirm an order you never placed, it's best to report or ignore the email.
8
Unusual links
The email contains link shorteners (bit.ly) or unfamiliar domains. You can check the real address by hovering your mouse over the link.
9
Branding inconsistencies
The logo in the email is blurry or has a different number of letters or different colours.
10
Request for discretion
The email contains phrases such as "don't tell anyone" or claims to be from "management".
You can now also sign amendments to employment contracts and addenda to agreements on performance of work and work activity electronically. This means you no longer need to visit your direct manager for a signature or go to the HR Advisory Centre. Documents can simply be signed online via a link you receive by email. An electronic signature has the same legal validity as a handwritten one.
You can take your time to study the document at home and then sign it within a few clicks from your mobile phone, tablet or personal computer.
After signing, you can download the contract and save it to your device. The whole process is quick, convenient and does not require installing any app.
Proven in Practice
Almost 6,000 employees have already given their consent to electronic signing, including colleagues from the PFO – Car Production MBO and PKD – Transmission DQ departments, who took part in the pilot project. Their experience helped fine-tune the last details before the full launch, and the satisfaction rate reached 90%. Employees particularly praised the overall process and the flexibility that the new way of working with documents brings. At the same time, personal handovers of documents are reduced, making the whole process more convenient for both employees and managers.
“Electronic signing brings employees greater convenience. They can read the document in the comfort of their own home, sign it whenever it suits them, and have it available at any time. Thanks to electronic signing, unnecessary paperwork is eliminated, and the whole process is simpler and quicker,” says Dagmar Záhorová, coordinator of the HR Advisory Centre.
Everything in One Place
On Škoda Space, you can find out how to enter your private email in the My HR Data app and how the whole signing process works. Watch the short tutorial.
How To Do It
In the short tutorial on electronic signing, you can find out how to enter your private email in the My HR Data app and how the whole signing process works.
1 First, log in to the Škoda Space employee portal.
2 In the top right corner of the screen, click the icon of four squares, which serves as an app overview.
3 In the overview, find @SMART Apps and click on My HR Data.
4 In the Contact Details for Electronic Signing section, click Edit.
5 All the information related to electronic signing will appear. Read it carefully.
6 After reading it, tick the box to consent to delivery.
7 Information about granting informed consent will be displayed. Click I Agree.
8 In the next step, enter your private email address and click the Save button.
9 As part of verification, you may receive a verification code at this email address, which you then enter into the My HR Data app.
10 With this step, you have successfully given your consent to electronic signing and can now sign employment contracts electronically.
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