Get started with Office 365
A modern application to simplify your teamwork
T he carmaker will gradually start migrating to a new version of the Microsoft Office suite from 1 February. Experienced users from the IT department will be the first to check the applications’ functionality. Next, regular users will slowly be chipping in. The enhanced software will include all known programmes such as Word, Excel and PowerPoint, as well as new services to streamline team communication. The biggest change is the so-called cloud storage for all documents – namely, saving files on an Internet server. You’ll have online access to your data at any time and from any company devices and will be able to share them with your co-workers. You will be notified of your transition to Office 365 in good time. Further instructions can be obtained directly through the application by pressing the F1 key or as part of the ŠKODA Academy training.
When you upgrade to Office 365, your mailbox capacity will increase hundredfold to 100 GB. OneDrive for Business will also offer you plenty of space to upload up to 1 TB of files, which significantly exceeds the capacity of computer hard drives. You will transfer all your data from the Y drive to storage within six months. The possibility of collaborating with your colleagues on a document in real time will make your everyday work much easier. Documents are automatically saved, and you can load up to a total of 500 versions. They can also be edited offline: Any changes are “smart-merged” as soon as you join online. Documents can be accessed and edited from company and private mobile phones and tablets that are under corporate administration. Office 365 applications will be ready for download from the internal app store. RED
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The new tool called ‘Teams’ can connect you with your co-workers on the project. It also simplifies collaboration between departments. All materials and communication associated with a project are saved in the same place. In this way, the app is also replacing document sending with e-mail attachments and gives you access to personal and team chat and other tools for project management and tracking. The official launch of the Teams tool will take place only after all conditions have been met, and it will be accompanied by an information campaign.
OneDrive for Business – a storage service for your files – can be accessed through your Web browser. You can also set up syncing with your computer and have access to them via Windows Explorer. Another advantage of saving documents on Web storage is having the ability to recover deleted documents within 90 days.
Securely and as per GDPR
With Office 365, you get simple tools for the document classification that is required to keep files in compliance with GDPR. The basic retention period, after which files are automatically deleted, is set to two years after creation, although you can extend it up to four years. If you change or move the documents, the retention period will not be affected, and they will be deleted. The rules for storing files will be discussed in some of the future issues of ŠKODA Mobil.
Smart overviews of occupational injuries and health and safety
In the ePracovní úrazy app, 5,344 documents have been collected over the four years of its existence
ePracovní úrazy app
This app offers an overview of occupational injuries and diseases and has been running since January 2016. It is used by all managers who enter minor injuries into the e-book of injuries. In the case of an incapacity for work, the injury record is filled in. Any compensation is then made automatically. When the incapacity for work has ended, the change report becomes available. Everything is approved by default through the EBP (Enterprise Buyer Professional) e-purchasing system. The app is used for registering and archiving and makes it possible to insert attachments, such as photos, from which presentations for training can then be generated automatically. Managers can create books of injuries not only for internal employees but also for apprentices and agency and external workers.
V APLIKACI ePRACOVNÍ ÚRAZY SE ZA ČTYŘI ROKY EXISTENCE NASHROMÁŽDILO 5 344 DOKUMENTŮ
Zbytková rizika a kategorizace prací app
Another application is being prepared. It is a register of the risks related to occupational health and safety. It stores an overview of the residual risks for a given OU and the information on the job categorisation under health rules. The application, which is available to office workers, will start running in the first quarter. It will offer an overview of the current residual risks in occupational safety or the decisions and notifications made by the regional public health authority. Gradually, risks for external entities in individual buildings will be added as well. Its biggest benefit will be the ability to store all updated documents in one place.
Virtual Reality App VRUT 2.0
On 5 December, the EGV/5 – Virtual Technology team introduced a new version of the VR app at the VRUT 2.0 Day. Over 80 employees attended the presentation in four waves and took an interest in where the development of this method at ŠKODA AUTO is heading. Roman Schubert briefly introduced the software’s history, which dates back to 2007 when development was taking place in cooperation with universities. He went on to describe the creation of the implementation team and the preparations for the innovated version. The innovations in VRUT 2.0 include graphics and user interface, physically based material definitions, Vulkan rendering and the virtual training module. The app could be tried out at three different locations of the event. In addition to various technical solutions, the innovation can also evaluate a car’s appearance in terms of, for example, material reflection or different environmental effects (forest, city etc.). It also interacts with the variable seat and the HTC glasses, which monitor the ART tracking with high accuracy (position location system). It also conducts virtual training with a unique voice synthesiser. After it is modified according to individual needs, the app can also be used by other ŠKODA AUTO departments. RED
Download books from Odilo
Apart from a large number of e-learning courses and training videos in eDoc, you also have access to the ODILO digital library service. It is available from company and private computers, as well as mobile devices. The original selection of English e-books and audiobooks has now been expanded to include titles in Czech such as ‘Konec prokrastinace’, ‘Faktomluva’, ‘Elon Musk’, ‘Přednášejte jako na TEDu’ and ‘Designérem vlastního života’. These additions bring the total number of electronic publications in the ŠKODA digital library to 220. RED
You can turn to a book that interests you
Updates on ŠKODA Space
Updates on ŠKODA Space
In December last year, the deadline for shutting down the old Employee Portal and the mobile application iB2E was extended to March 2020. The new version of ŠKODA Space, launched on 8 January, includes a number of updates and improvements. The implementation team is working on other practical features of the portal, which we will inform you of in the future issues of ŠKODA Mobil. RED
Added Search in the Information section with a link to the searched page
Fixed problem with login expiration after 15 minutes when you had to refresh the page
Added link to the OU of the searched contact
Added portlet with an overview of refuelling
Task list set to display